Hendricks Property Management Vacancy Cost Calculator

Need some assistance using this tool? Jump to instructions.

Embedded Vacancy Cost Analysis Tool

How to Use the Vacancy Cost Calculator on Our Website: Step-by-Step Guide for Landlords and Property Owners

  1. Enter Your Property Details
    Fill in the input fields with your specific rental property information:

    •Monthly Rent: Enter the high and low rent values.

    •Mortgage Payment: Input your monthly mortgage cost.

    •Property Taxes: Include your monthly property tax expense. If you do not know your property tax amount, you can check it on the Bexar County website. The values are updated quarterly. If you have gone through a recent appeal, the amount might not yet reflect that change.

    •Insurance Costs: Enter your monthly property insurance premium.

    •Utilities: Include utility costs paid by you (water, electricity, gas, internet).

    •Monthly HOA Fees: Input HOA charges if applicable.

    •Maintenance Costs: Enter expected monthly maintenance expenses.

  2. Adjust for Your Vacancy Expectations
    Average Days on Market for properties priced at market rate for the month of September 2025 was 50. The higher the rent is above market rate, the longer the property will stay on the market. Properties listed just below market rate (even as little as $50-$100), will move much more quickly.

  3. Review the Calculated Vacancy Costs
    The calculator will immediately display the total costs incurred per month due to vacancy, including a breakdown of each expense category. Review this information to understand your ongoing expenses during periods when the property is unoccupied.

  4. Compare Different Pricing Strategies
    Use the comparison features to see how adjusting your rent price affects vacancy duration and costs. For example, lowering rent slightly may lead to faster occupancy and reduce overall vacancy expenses, helping you maximize profitability.

  5. Make data-driven rental pricing decisions
    Utilize the insights from the calculator to decide whether to lower your rent slightly to fill the property faster or maintain a higher rent and risk a longer vacancy. This analysis helps you balance rent rates and vacancy durations, saving money over time.

  6. Repeat with Different Scenarios
    Test various rent levels or expense assumptions to see how they influence your vacancy costs. This flexibility enables you to identify the most profitable rental strategy tailored to your property.

Optimize your property management decisions with our vacancy cost calculator—your essential tool for smarter, data-driven rental income strategies.

Contact Us for expert assistance
for personalized advice on maximizing your rental income or optimizing your property management strategy, connect with our team. We are here to help you reduce vacancy periods and increase your rental property's profitability.